The full tour. A single school Monday arrives at Dean's desk, moment by moment — and this time you can watch the same morning on the agency's desk and across the network too.
Live software · sample school records
Watch one morning07:12 Enquiry
A message comes in from Brazil, in Portuguese. Before anyone is at a desk it has been read, matched to a returning student, put in front of the right person and given a date to be chased on.
Nobody re-typed a name.
Nobody decided whose it was.
07:48 Arrival
One late aircraft usually costs a school four phone calls and an argument with a driver. Here the transfer moves, the host is told, the welcome is pushed back an hour, and the record of all three is kept.
Driver notified 07:49.
Host notified 07:49.
Welcome moved to 15:00.
08:03 Payment
A transfer lands with a reference nobody recognises. It is matched to the deposit it was always meant for, the balance is recalculated, and the agency's share is set aside.
€1,340 · matched to booking 4471
Balance due 28 days before arrival.
Good morning, Ines. Three things want you.
08:12 · Staff
Cover, one room move and four messages are prepared for your word.
Dean, running · names and figures are sample records
08:12 Staff update
Four things just broke at once. Dean does not send you four alerts. It works out what today should look like instead, and brings you one change to say yes or no to.
Nothing has been sent. Nothing has moved.
Action receipt · 08:14
Every consequential change stays reversible and on the record.
Action receipt · 08:14
Declining changes nothing. That is the point.
That is one decision, on one morning.
Request early accessTwenty-one more moments from the same Monday, across accommodation, attendance, academics, agencies, welfare, exams, quality, scheduling, transfers, accreditation, juniors, certificates, portals, finance and people — and, because the same Monday is happening in Milan too, the Dean Agent and Dean Network side of the story. The same single record underneath every one of them.
Every one of these is a shipped module
05:20Accommodation
Two junior arrivals placed, dietary notes carried across from the booking, and the welcome pack queued.
06:40Admissions
Nineteen messages arrived while the school slept. Each is matched, routed and given a follow-up date.
07:55Dean Agent
An agency prices a proposal on Dean Agent, straight from the agreement you signed — every figure lands exactly as you set it.
09:05Attendance
Who is missing, who is late, and which of them are under eighteen and need somebody told.
09:40Academics
The level goes straight onto the record, the student is allocated to a group with room, and the register updates with it.
10:15Agencies
Commission rates, payment terms and cancellation rules take effect from that moment, on that agency's bookings only.
10:45Dean Network
The agency's booking lands with the price already agreed and frozen — confirming it is one decision, and the passport stays verifiable by both sides.
11:20Welfare
A dietary need raised on a phone call reaches the host, the activity provider and the kitchen — and stays closed to everyone else.
11:50Exams
Candidates confirmed, levels checked against entry requirements, fees raised and the centre notified.
12:30Quality
The scorecard, the action points and the follow-up date land in the teacher's record and feed their next appraisal.
13:15Commercial
Availability, prices and the offers genuinely live this week come from the records the school runs on.
14:00Scheduling
Two groups, one room. Dean finds the alternatives that fit the level, the size and the equipment, and proposes one.
14:40Transfers
Twenty-eight arrivals across nine flights, grouped by terminal and time, matched to drivers and vehicle capacity.
15:00Accreditation
Observations, appraisals, CPD, drill reports and feedback were filed as they happened. The pack is a query.
15:30Juniors
The ratio breaks at the point of booking, not at the coach door on the morning.
16:05Certificates
Attendance, level achieved and dates pulled from the record, issued with a verification code a future employer can check.
16:30Portals
Timetable, activity, transfer and the welfare contact, in their own portal and their own language.
16:50Dean Agent
The commission statement you sent is recorded on their side exactly as written, each line matched to its booking — the same numbers in both books.
17:10Finance
Payments allocated to the right invoices, balances recalculated, and the handful that need a human are the only ones shown.
17:45People
Contract signed, right-to-work checked, safeguarding training booked, and the induction that has to happen before they teach.
18:00Tomorrow
Rotas, registers, arrivals and cover are set. A week in October is marked as filling behind where it should be.
One morning is a demonstration. This is the system — every part of running a language school, from the first message it ever receives to the last figure it reconciles at year end.
Eight chapters. Seventy-five capabilities. All of it already built.
Built and running in Dean today
From first message to signed booking.
Enquiries arrive from web forms, agents and messaging in any language, are matched against people already known, routed to an owner and chased on a schedule. Quotes carry the current price list and the offers that are actually live.
Web forms in each market's own language, agent submissions, messaging channels and inbound email all become one enquiry record with its source preserved. Nobody re-types a name to move it from an inbox into a system.
Incoming details are checked against people already known before anything new is made. A returning student keeps their history, their level and their previous stay instead of arriving as a stranger.
Enquiries route by market, language and current workload to a named person, with a dated follow-up already in place. Nothing sits in a shared inbox waiting for someone to feel responsible for it.
The current price list, the offers genuinely live this week, and the accommodation, transfer and extra lines the student actually asked about — not a template someone edited last season.
One record, from deposit to graduation.
Courses, dates, levels, service combinations and programme windows all hang off a single student record. Documents, consents and identity details live with the person rather than in a folder someone has to find.
Course, dates, level, accommodation, transfers, insurance and extras sit on a single record. Changing the arrival date changes it everywhere it matters, because there is only one place it is held.
Students arriving on different Mondays, at different levels, for different lengths, with different combinations of services. This is how language schools actually sell, and the booking model is built for it.
Consents, identity documents, visa letters, insurance and certificates travel with the student rather than living in a folder someone has to remember to look in.
Who changed what, when, and what it was before. Nothing is silently overwritten, so a disputed booking has an answer rather than an argument.
Where every student sleeps, and who is responsible.
Properties, rooms, beds and host families with live availability, holds and stop-sells. Welfare, safeguarding, discipline and incident records sit alongside the placement rather than in a separate system nobody opens.
Properties, units, rooms and beds with allotments, holds, stop-sells and waitlists. What is genuinely free next Tuesday is a fact the system holds, not something an accommodation officer reconstructs from memory.
Age, language mix, dietary needs, allergies, travel time to school and the host's own preferences are weighed together. Two students from the same country do not end up in the same house by accident.
Guardianship, permissions, curfews and supervision requirements are part of the record rather than a separate process someone has to remember to run.
Welfare notes, safeguarding records, incidents and discipline are held under their own access rules — visible to those who need them, closed to those who do not.
Everything that happens outside a classroom.
Flights, transfers, drivers, welcome sessions, excursions and junior logistics. When one thing moves, the things attached to it move too, and the people affected are told.
Every arrival and departure across the week as one picture, with flights, transfers, drivers and hosts against it — rather than a hundred separate bookings and a printed list.
A late flight moves the transfer, tells the driver, tells the host, shifts the welcome session and updates the rota. One change, and the things attached to it follow.
Excursions and social programme with sign-ups, ratios, staffing and payment — so a trip that is full is actually full, and a trip that needs two staff has two staff.
Group leaders, coach allocation, headcounts, permissions and supervision ratios. A junior group is not an adult booking with a younger date of birth.
Placement, timetables, teachers and rooms.
Placement tests feed levels, levels feed classes, classes feed the timetable, and the timetable knows which rooms and teachers are free. Cover, class changes and lesson planning run off the same schedule.
Placement tests feed levels directly onto the record, so the class a student walks into on Monday reflects what they can actually do.
Teacher availability and contracted hours, room capacity, level, group size and the school's own class-size promise are checked together, not one at a time by a person with a whiteboard.
When a teacher is unavailable, who can genuinely cover — free, qualified, and ideally already known to the group — is worked out with the room and message consequences attached.
A class move notifies the thirty-one students in that class. Not the whole school, and not nobody.
Ready for an inspection on any given Tuesday.
Observations, appraisals, CPD, student feedback, complaints, health and safety and regulatory returns all produce evidence as they happen, so an inspection is a query rather than a three-week scramble.
Observations, appraisals, CPD and student feedback are filed at the moment they happen. An inspection becomes a query against records you already hold rather than three weeks of assembling them.
Expiring credentials, missing records, overdue drills and unmapped evidence appear while there is still time to fix them.
Weekly student feedback becomes per-teacher action points that a director of studies can work through, rather than a survey export nobody opens.
Exports built from records already held, in the structure an inspector asks for — including the parts most schools scramble for.
Invoices, instalments and the money that has actually landed.
Deposits, balances, instalment plans, refunds and agency commission, with payments reconciled against bookings and a follow-up process that chases on the terms the booking was sold under.
Incoming payments are allocated against the right invoice, including the ones that arrive with a reference nobody recognises. The balance recalculates itself.
Deposit and balance reminders run on the terms that booking was actually sold under — individual, agency or school group — with different stages for a long booking and a late one.
Not from a side spreadsheet reconciled at month end, and not differently by two people.
Why a refund was issued, who approved it and what it related to stay attached to the record, so the year-end position can be explained.
The staff side, and the numbers underneath all of it.
Recruitment, contracts, onboarding, training, staff records and rotas, plus reporting that reads the operational data directly. Portals give students, parents, agents and hosts their own view without an account sprawl.
Applications, interviews and structured scorecards, then an offer the candidate accepts through a secure link, which seeds the contract and starts onboarding. One thread, not four tools.
Contracts, qualifications, right-to-work, credentials and expiry dates held together and encrypted, with pay visible only to those who should see it.
Students, parents, agents and host families each get their own view of what concerns them — without an account sprawl and without staff forwarding attachments.
Occupancy, weeks sold, pipeline and enquiry conversion come from the operational data itself. There is no export step, so there is no version that is three weeks out of date.
Every part of it, already built.
Request early access09:30 The day is running
The enquiry, the arrival, the payment and the timetable were the same record all morning. Nothing was re-keyed between systems, because there was only ever one.
Seventeen things were finished before anyone arrived. The three that carried a consequence waited for a person, and said so plainly.
Rolling starts, mixed levels, host families, transfers, agents, juniors, inspections. Not a generic booking tool with a language pack.
Who approved it, what it touched, who was told, and until when it can be undone. Written at the moment it happens, not reconstructed later.
The timetable you just approved is a school matter. But an agent in São Paulo sold that course, and their system has to know. Send it once.
Dean School
Approved at 08:14 by the school, in the school's own system.
Applied
Dean Network
No shared database. A narrow, permissioned exchange between two separate products.
In transit
Dean Agent
Their record updates in their own system, under their own commercial terms.
Received
Dean Agent and Dean Network are their own products in the Dean family — meet Dean Agent and Dean Network.
Dean is opening to a small number of schools and agencies first. Tell us where you are and we will come back to you.
Everything on this page is Dean doing what it does. The school, the students and the figures are sample records, because a public page is no place for a real student's name.
You're on the early-access list.
DEAN
